{"id":15427,"date":"2022-09-23T11:19:45","date_gmt":"2022-09-23T11:19:45","guid":{"rendered":"https:\/\/getdevdone.com\/blog\/?p=15427"},"modified":"2025-04-03T13:14:01","modified_gmt":"2025-04-03T13:14:01","slug":"how-to-add-email-signatures-to-messages","status":"publish","type":"post","link":"https:\/\/getdevdone.com\/blog\/how-to-add-email-signatures-to-messages.html","title":{"rendered":"How to Add Email Signatures to Messages in Popular Email Clients"},"content":{"rendered":"\n

You probably already know that GetDevDone crafts professional-looking email signatures<\/a> that render perfectly across all major platforms and devices. However, creating a signature is only the first step. You also need to be able to add it to your messages in a specific email application which is something that many people find challenging. <\/p>\n\n\n\n

If you fall into that group, this guide on adding signatures to four popular email clients should help you get things going in the right direction. <\/p>\n\n\n\n

Make sure you have the .html file<\/strong> with your signature on hand. You will need it. <\/p>\n\n\n\n

outlook.com <\/h2>\n\n\n\n

The outlook.com<\/a> email service allows you to create one or several personalized signatures for your email messages. A signature can include text, images, and a logo\/an image of a handwritten signature.<\/p>\n\n\n\n

outlook.com also enables you to add a signature or one of the available signatures automatically. Additionally, you can select which signature to use in each particular case. <\/p>\n\n\n\n

To add a signature, do the following: <\/p>\n\n\n\n

1. Open the signature in a browser.<\/p>\n\n\n\n

2. Press Ctrl+A (PC) or Command+A (Mac) on the keyboard to select the signature.<\/p>\n\n\n\n

3. Press Ctrl+C (PC)<\/strong> or Command+\u0421 (Mac)<\/strong> on the keyboard to copy the signature.\u00a0
4. Sign in to outlook.com.
5. Select Settings at the top of the page.<\/p>\n\n\n\n

6. Click View all Outlook settings<\/strong>. At this point the Settings <\/strong>page opens.<\/p>\n\n\n\n

7. Click Email > Compose<\/strong> and reply<\/strong>.<\/p>\n\n\n\n

8. Enter the signature name into the Edit signature name <\/strong>field.<\/p>\n\n\n\n

9. Position the cursor in the area below the Edit signature name<\/strong> field and press Ctrl+V (PC)<\/strong> or Command+V (Mac) <\/strong>on the keyboard to paste the signature you have copied.<\/p>\n\n\n\n

10. In the For New Messages<\/strong> dropdown menu, select Automatically include my signature on new messages I compose <\/strong>if you want your signature to appear on all new messages. <\/p>\n\n\n\n

11. In the For\/Replies\/Forwards<\/strong> dropdown menu, select Automatically include my signature on messages I forward or reply to <\/strong>if you want your signature to appear on all messages that you reply to or forward.<\/p>\n\n\n\n

12. If you need to add another signature, click + New signature<\/strong> and repeat steps 8-11 above. <\/p>\n\n\n\n

Mail on Mac<\/h2>\n\n\n\n

The Mail <\/strong>email client on Mac allows you to create several personalized signatures. <\/p>\n\n\n\n

To add a signature, follow these steps: <\/p>\n\n\n\n

1. Open the signature in a browser. <\/p>\n\n\n\n

2. Press Command+A<\/strong> on the keyboard to select the signature. <\/p>\n\n\n\n

3. Press Command+C<\/strong> on the keyboard to copy the signature.<\/p>\n\n\n\n

4. In the main menu, select Mail > Preferences.<\/strong> The Signatures <\/strong>window opens.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

5. In the first column, select the account <\/strong>where you want to use the signature.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

6. In the center column, enter the signature name.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

7. Position the cursor in the rightmost column and press Command+V<\/strong> on the keyboard to paste the signature.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

8. Make sure the checkbox Always match my default message font <\/strong>is NOT selected.<\/p>\n\n\n\n

gmail.com<\/h2>\n\n\n\n

gmail.com <\/a>allows you to add several personalized email signatures that can contain images, text, and links. <\/p>\n\n\n\n

To integrate a single signature, do the following: <\/p>\n\n\n\n


1. Open the signature in a browser. <\/p>\n\n\n\n

2. Press Ctrl+A (PC) or Command+A<\/strong> (Mac) <\/strong>on the keyboard to select the signature. <\/p>\n\n\n\n

3. Press Ctrl+C (PC) <\/strong>or Command+C (Mac) <\/strong>on the keyboard to copy the signature.  <\/p>\n\n\n\n

4. Select Settings > See all settings<\/strong> at the top of the page. The Settings <\/strong>page opens.<\/p>\n\n\n\n

5. On the General <\/strong>tab, scroll down to the Signature <\/strong>section.<\/p>\n\n\n\n

6. Click + Create new. <\/strong>The Name new signature<\/strong> dialog pops up.<\/p>\n\n\n\n

7. Enter the signature name and click Create<\/strong>.<\/p>\n\n\n\n

8. Position the cursor in the editor area on the right and press Ctrl+V (PC) <\/strong>or Command+V<\/strong> (Mac) <\/strong>to paste the signature.<\/p>\n\n\n\n

9. In the FOR NEW EMAILS USE<\/strong> dropdown menu, select the signature name if you want the signature to appear on all new messages.<\/p>\n\n\n\n

10. In the ON REPLY\/FORWARD USE<\/strong> dropdown menu, select the signature name if you want the signature to appear on all the messages you reply to or forward.<\/p>\n\n\n\n

11. Click Save changes<\/strong> at the bottom of the page.<\/p>\n\n\n\n

Outlook Desktop<\/h2>\n\n\n\n

The MS Office suite includes, among other applications, the Outlook desktop email client<\/strong>. <\/p>\n\n\n\n

The signature is saved as an .htm<\/strong> file (not to be confused with .html<\/strong>). This means you need to rename the signature file first, removing \u2018l\u2019 in the extension. For example, email.html > email.htm<\/strong>.<\/p>\n\n\n\n

To add a signature: <\/p>\n\n\n\n

1. In the main menu, select File<\/strong>.<\/p>\n\n\n\n

2. In the window that opens, select Options<\/strong>.<\/p>\n\n\n\n

3. Select Mail<\/strong>.<\/p>\n\n\n\n

4. Position the cursor on the Signatures\u2026 <\/strong>button and press Ctrl+left mouse button<\/strong>. A folder in the Explorer window opens. It contains all the existing email signature sand can hold an unlimited number of signatures. <\/p>\n\n\n\n

5. Put your signature in the .htm<\/strong> format into the folder.<\/p>\n\n\n\n

6. Close the window and switch to the email client. <\/p>\n\n\n\n

7. Click New email<\/strong>.<\/p>\n\n\n\n

8. Select Signature <\/strong>in the top right-hand corner. A list with all your signatures appears.<\/p>\n\n\n\n

9. Select the signature you want to add to your email message.<\/p>\n\n\n\n

We hope this guide has been helpful. <\/p>\n\n\n\n

Still have no custom email signature <\/a>or only have a design you want converted into code and added to the email client of your choice? Feel free to contact <\/a>us. We are always happy to help. <\/p>\n","protected":false},"excerpt":{"rendered":"

Struggling with adding your signature to messages in an email client? This guide should help you get things right. <\/p>\n","protected":false},"author":4,"featured_media":15453,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":""},"categories":[740],"tags":[783,825],"class_list":["post-15427","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tutorial","tag-email-development","tag-html-css"],"acf":[],"aioseo_notices":[],"author_meta":{"display_name":"Dmytro Mashchenko","author_link":"https:\/\/getdevdone.com\/blog\/author\/dima"},"featured_img":"https:\/\/s3.amazonaws.com\/newblog.psd2html.com\/wp-content\/uploads\/2022\/09\/22153322\/Intro-preview-2-300x300.png","coauthors":[],"tax_additional":{"categories":{"linked":["Tutorial<\/a>"],"unlinked":["Tutorial<\/span>"]},"tags":{"linked":["Email development<\/a>","HTML & CSS<\/a>"],"unlinked":["Email development<\/span>","HTML & CSS<\/span>"]}},"comment_count":"0","relative_dates":{"created":"Posted 4 years ago","modified":"Updated 1 year ago"},"absolute_dates":{"created":"Posted on September 23, 2022","modified":"Updated on April 3, 2025"},"absolute_dates_time":{"created":"Posted on September 23, 2022 11:19 am","modified":"Updated on April 3, 2025 1:14 pm"},"featured_img_caption":"","series_order":"","featured_image_urls":{"thumbnail_723x315":"https:\/\/s3.amazonaws.com\/newblog.psd2html.com\/wp-content\/uploads\/2022\/09\/22153322\/Intro-preview-2-400x315.png","thumbnail_723x315-2x":"https:\/\/s3.amazonaws.com\/newblog.psd2html.com\/wp-content\/uploads\/2022\/09\/22153322\/Intro-preview-2.png","thumbnail_723x315-3x":"https:\/\/s3.amazonaws.com\/newblog.psd2html.com\/wp-content\/uploads\/2022\/09\/22153322\/Intro-preview-2.png","thumbnail_770x510":"https:\/\/s3.amazonaws.com\/newblog.psd2html.com\/wp-content\/uploads\/2022\/09\/22153322\/Intro-preview-2.png","thumbnail_770x510-2x":"https:\/\/s3.amazonaws.com\/newblog.psd2html.com\/wp-content\/uploads\/2022\/09\/22153322\/Intro-preview-2.png","thumbnail_770x510-3x":"https:\/\/s3.amazonaws.com\/newblog.psd2html.com\/wp-content\/uploads\/2022\/09\/22153322\/Intro-preview-2.png"},"featured_post_color":"#25bfb3","author_avatar":"https:\/\/secure.gravatar.com\/avatar\/97bd036a871c68c70de0956108719ad9489849769ee15e25e0bee81f3bdd7286?s=96&d=mm&r=g","author_position":"CEO of GetDevDone","reading_time":"<\/span> 4<\/span> min read<\/span><\/span>","prev_post":{"slug":"how-to-convert-sketch-to-html","name":"How to Convert Sketch to HTML: An Ultimate Guide"},"next_post":{"slug":"the-good-the-bad-and-the-best-in-website-navigation","name":"The Good, the Bad, and the Best in Website Navigation"},"related_posts":["how-to-install-wordpress-theme-3-methods-every-beginner-can-apply","convert-figma-to-html-beginners-guide","how-to-remove-powered-by-in-wordpress-shopify-squarespace"],"_links":{"self":[{"href":"https:\/\/getdevdone.com\/blog\/wp-json\/wp\/v2\/posts\/15427","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/getdevdone.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/getdevdone.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/getdevdone.com\/blog\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/getdevdone.com\/blog\/wp-json\/wp\/v2\/comments?post=15427"}],"version-history":[{"count":52,"href":"https:\/\/getdevdone.com\/blog\/wp-json\/wp\/v2\/posts\/15427\/revisions"}],"predecessor-version":[{"id":24668,"href":"https:\/\/getdevdone.com\/blog\/wp-json\/wp\/v2\/posts\/15427\/revisions\/24668"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/getdevdone.com\/blog\/wp-json\/wp\/v2\/media\/15453"}],"wp:attachment":[{"href":"https:\/\/getdevdone.com\/blog\/wp-json\/wp\/v2\/media?parent=15427"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/getdevdone.com\/blog\/wp-json\/wp\/v2\/categories?post=15427"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/getdevdone.com\/blog\/wp-json\/wp\/v2\/tags?post=15427"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}